Why a time and attendance management system?
What's measured improves
Businesses already measure their finance, quality and performance.
What about their core value: their employees?
- Keep control: No business will thrive without keeping control of its staff. Multiple business are found with no control on absences, lateness, overtime and productivity.
- Access to the information: In a world where information is key, a Time and Attendance system will bring the analytics required to identify your costs per service, departement, production line, customer, entity.
- Compliance: to ensure compliance to regulation, labour law, bargaining cousels, it is important to justify any single payslip or decision taken against an employee through an auditable tool.
- Time savings: processing time every month for payroll shall be history, a time and attendance system should automatically generate time and attendance sheets while keeping record of the leaves and different absences account. Interfacing with payroll softwares allows huge time savings and allows your team to focus on what's necessary.
Cost of a non-existing or un-reliable time and attendance management system
Simple example: A SME has about 50 employees at a gross average rate of 35 Rand per Hour.
Without an effective time and attendance management system a conservative evaluation of the time loss daily per employee due to lateness, longer breaks, early departure and other reasons is estimated at 6 minutes per person per day.
Attendance loss: On a basis of 5 days a week, 4.3 weeks in a month, the company loses 129 minutes per employee per month so 107.5 hours for its entire personnel (6 450 minutes) monthly. At an average rate of 35 Rand per hour, this represents a monthly loss of 3 762.5 Rand.
To be added to the monthly loss (company dependant factors) are:
- Production loss (what the employee didn’t do / produced during his time loss)
- Un-approved absences costs
- Admin cost and payroll processing (payroll, leave request, leave counts, etc)
Our Software: Kelio One / Kelio Pro
With more than 60 years of experience in the time and attendance management industry we decided to take a blank sheet to re-develop entirely our software as per our customers feedback.
- A total cumulative development time of more than 80 years (imagine 40 engineers working everyday for two consecutive years)
- More than 80 Million Rand invested
The result?
The most advanced Time and Attendance software solution on the market, mixing user friendly interface and an unmatched flexibility to provide a tailor-made solution to every customer.
Not just one more time and attendance system
Time and attendance
Monitor when your employees arrive, leave, take a break. Let the system manage the overtime and special hours for you. Load your schedules and shifts for your employees.
Absences and Leaves
Monitor who is present, absent, is the absence approved or not approved. Get a real time information on the different time accounts: paid leaves, sick leaves, etc
Planning
Plan and organise your ressources. Assign activities shifts and schedules to meet your production requirement,. Assign specific skills to specific tasks.
Reporting
Use pre-configured reporting tool to print or export various kind of reports. Use our custom report builder to generate the specific report that you need.
Analytic / job costing
Get analytics on your peronnel and production. Get a comprheensive view of your cost and productivity per activities / customer / production line / service.
Intranet
Also called Employee Self Service: let your employees access and manage their time and attendance information, consult their leave and overtime balances, request for leave days .
Mobile
For virtual clockin, for the manager not in the offices. Allows you to access the system functionalities directly in the palm of your hand.